Controller

Job Title:                                Staff Accountant / Controller             

Reports to:                            COO / External Finance Team / President   

Part Time/Full Time:             Full Time        

FLSA Status:                         Non-exempt   

GENERAL DESCRIPTION

Under the direction of the Chief Operations Officer, the Controller will oversee, manage, and execute the organization’s day-to-day accounting functions, ensuring the accuracy and integrity of financial data. In this role, the Controller will perform accounting duties and will ensure the completion of key accounting tasks, including journal entries, bank reconciliations, grant and project tracking, and accounts payable/receivable management. The Controller will also support month-end closing processes, assist with audits, and ensure compliance with organizational policies and external regulations.

REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA or other relevant certifications preferred.

• 5+ years of experience in accounting, with at least 2-3 years in a supervisory or leadership role.
• Strong experience in managing accounting tasks such as journal entries, bank reconciliations, accounts payable/receivable, and financial reporting.
• Previous experience in nonprofit accounting or working with grants and project-based financial tracking is highly desirable.
• Strong knowledge of accounting principles (GAAP), financial reporting, and tax regulations.

• Proficiency with accounting software (e.g., Financial Edge, Convergence) and Microsoft Office Suite (Excel, Word).
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities.
• Strong communication skills with the ability to work effectively with internal teams, external stakeholders, and auditors.
• Experience with financial audits and compliance reporting is a plus.

• Strong leadership and supervisory skills, with a commitment to coaching and developing staff.
• High degree of professionalism and integrity.
• Ability to work effectively under pressure and meet deadlines.
• Proactive, solution-oriented, and comfortable with change in a dynamic environment.

ESSENTIAL FUNCTIONS

The primary responsibilities include, but are not limited to:

• Complete routine accounting tasks, ensuring high levels of accuracy and efficiency.
• Review and approve journal entries, bank reconciliations, and other financial transactions to ensure completeness and compliance with accounting standards.
• Prepare and review journal entries, bank reconciliations, and ensuring all financial transactions are accurately recorded.
• Manage the entry of new grants and projects into the accounting software, ensuring proper tracking and reporting.
• Record adjusting entries and reclassifications for the correct allocation of revenue and expenses related to grants and projects.
• Ensure daily cash receipts from various sources (events, donations, etc.) are accurately recorded in the accounting system (e.g., Financial Edge).
• Open, review, and distribute all incoming correspondence (via email or mail) to the appropriate departments
• Manage the timely processing of accounts payable and receivable, ensuring accurate and efficient handling of payments and collections.
• Review the invoicing process, to ensure timely and accurate coding in Financial Edge.
• Monitor and review monthly AR/AP aging reports, working to resolve outstanding balances in a timely manner.
• Lead the month-end closing process, ensuring all tasks are completed according to the closing checklist and financial statements are prepared on time.
• Assist with the preparation of internal and external financial reports, including regulatory filings, tax returns (e.g., Form 990), and other compliance filings.
• Create monthly financial statements and reports, ensuring they reflect the organization’s accurate financial position.
• Ensure that all grants and projects are properly tracked and reported in the financial system, including recording revenue and expenses related to grants.
• Review and approve financial tracking and reporting of fundraising activities, ensuring that donations and grants are recorded accurately.
• Prepare and support internal and external audits, including annual audits, tax audits, and County Rent audits, ensuring that required documentation is provided and any issues are promptly addressed.
• Ensure compliance with tax and regulatory requirements, including corporate income tax for 501(c)(3) organizations, property taxes, and sales/use taxes.
• Assist with the preparation and filing of tax returns, including collaborating with external CPAs and the Finance team.
• Collaborate with the Finance team to streamline and improve financial processes and systems, reducing manual data entry and improving efficiency.
• Assist with data imports/exports from accounting software to enhance reporting and data accuracy.
• Maintain professional and courteous communication with internal and external stakeholders, including colleagues, vendors, clients, and auditors.
• Respond promptly to internal and external emails, ensuring all inquiries are addressed within one business day.
• Collaborate with HR for the processing of final employee payouts.
• Record payroll journal entries.
• Coordinate with HR for processing final year-end processes.

PHYSICAL DEMANDS

• Sits at a computer station, meeting table or work desk for more than two-thirds of each day
• Stands and walks to other stations and departments throughout the day
• Uses hands and fingers to operate computers and office equipment most of the day
• May stoop or crouch to access files or storage
• Requires clear vision at 20 inches or less with or without corrective lenses
• Hearing and speech within normal ranges and sufficient for clear communication face to face and especially via the telephone
• Lifts up to10 pounds regularly; lifts 25 pounds occasionally
• Exposed to noise levels typical of office environments

OTHER

• May be required to work overtime to complete work or projects
• May be required to work all employee events such as:
• Maritime Festival
• Annual Fundraising Gala
• Meets all applicable safety requirements for the position and work environment
• Completes other duties as assigned

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

 Event and Facility Rental Specialist 

Reports to: Public Programs Manager 

FLSA Status: Non-Exempt 

ABOUT THE OCEAN INSTITUTE 

Located on the waterfront in Dana Point Harbor, the Ocean Institute (OI) is a federally recognized 501c3 nonprofit. Working at the Ocean Institute offers a unique educational environment and the ability to show your appreciation for the ocean. Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. The Ocean Institute’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION 

Ocean Institute, located in the picturesque Dana Point Harbor, is seeking a dynamic Facility Rentals and Events Specialist to lead and expand our facility rental program. While our primary focus is on educational programs, our beautiful waterfront campus is also available for special events. The ideal candidate will serve as the primary point of contact for all internal facility rentals, overseeing everything from event setup to execution. This role requires strong coordination skills, including communication with external event teams, our Booking Coordinator, and vendors to ensure seamless event experiences. 

REQUIREMENTS 

• Must have related degree or equivalent professional qualification. 
• Must be adept with various computer programs including Square and Microsoft Office suite, marketing platforms, event platforms, Ocean Institute programs, etc. 
• No prior experience required. 
• Excellent interpersonal and guest services skills 
• Manage many projects, big and small 
• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute. 
• Must be able to communicate effectively and establish rapport with staff, volunteers, customers, and vendors. 
• Must be self-motivated and able to work independently in an unsupervised environment. 

• Communication and coordination with our external event team 
• Communication and coordination with Ocean Institute’s Booking Coordinator 
• Event lead for internal event/facility rentals Onsite support for setup and duration of events 
  • Coordinate lead-up communication – phone, email, etc. 
  • Create event contracts and design floor plans 
  • Align and communicate staffing needs to team 
  • Coordinate walkthroughs with event hosts 
  • Etc. 
• Responsible for vendor management and relations. 
• Increase event rentals and utilization of Ocean Institute’s campus 
• Reviews sales performance/selling products 
• Review market rates for rentals and recommend alignment to managers 
• Assess rental spaces for organization and cleanliness to ensure campus is “Event Ready”. 
• Liaison with Ocean Institute Janitorial company for event rentals 
• Aligns and follows county lease requirements for facility rentals. 
• Works with marketing and social media teams on facility rental promotions. 
• Assistance with Ocean Institute’s large fundraising or special events such as; Maritime Festival, Jazz, Parade of Lights, Spooky Seas, etc. 
• Other activities as assigned. 

Reasoning & Mental Abilities: 

Uses critical thinking skills to interpret information furnished in written, oral or schedule form and to analyze more complex documents like agreements and contracts. Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly. 

Projects accurate future occurrences based on current or historic data. Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests. 

Work Environment & Exposures: 

Position may require occasional exposure to fumes or airborne particles, vibration and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints or solvents. 

EQUIPMENT USE: Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc. 

Gift Store Buyer & Merchandiser 

Reports to: Public Programs Manager 

FLSA Status: Non-Exempt 

ABOUT THE OCEAN INSTITUTE 

Located on the waterfront in Dana Point Harbor, the Ocean Institute (OI) is a federally recognized 501c3 nonprofit. Working at the Ocean Institute offers a unique educational environment and the ability to show your appreciation for the ocean. Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. The Ocean Institute’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION 

The Gift Store Buyer & Merchandiser will be responsible for managing the selection, purchase, delivery, tagging, and merchandising of products. The Buyer & Merchandiser is a key component to the success of the Gift Shop and ensures that the correct products are being offered to our customers, and it is displayed in an appealing, organized manner. 

REQUIREMENTS 

• Must have retail-related degree or equivalent professional qualification. 

• Must be adept with various computer programs including Square and Microsoft Office suite. 

• Must have 5-7 years of retail experience, with 2 years in a retail buying role. 

• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute. 

• Must be able to communicate effectively and establish rapport with staff, volunteers, customers, and vendors. 

• Must be self-motivated and able to work independently in an unsupervised environment. 

• Previous management experience preferred. 

ESSENTIAL FUNCTIONS 

• Oversees gift store product and inventory selection, display, and curation. 

• Oversees receiving, tagging, and merchandising of product. Ensures that the store is clean, organized, and aesthetically pleasing. 

• Maintains product selection with attention to cost, quality, profitability, customer demand, diversity and in alignment with Ocean Institute’s store goals. Goals include creating brand ambassadors with Ocean Institute merchandise, teaching about and encouraging ocean-conscious purchases, offering products for reminders of guest experiences, and providing coastal trip necessities. 

• Oversees product and category analysis and monthly inventory tracking to ensure optimized sales and profit margins. 

• Balances overall gift store inventory stock levels through timing the delivery of initial buys and replenishment. 

• Responsible for vendor management and relations. 

• Reviews sales performance/selling reports. 

• Plans and executes markdown strategies through reviewing sales results, researching sales and inventory sales by category each month and draws conclusions to ensure greatest margin potential. 

• Aligns gift shop with county lease requirements. 

• Works with marketing and social media teams on promotions. 

• Provide front desk & gift shop floor coverage as scheduled. 

• Other activities as assigned. 

Reasoning & Mental Abilities: 

Uses critical thinking skills to interpret information furnished in written, oral or schedule form and to analyze more complex documents like agreements and contracts. Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly. 

Projects accurate future occurrences based on current or historic data. Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests. 

Work Environment & Exposures: 

Position may require occasional exposure to fumes or airborne particles, vibration and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints or solvents. 

EQUIPMENT USE: Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc. 

APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org. Note any summer commitments where you will be unable to work in your cover letter. 

Seasonal Summer Camp Counselor

Job Posting

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

JOB SUMMARY

Under the direction of the program coordinators, the summer camp counselor will support the operation of Ocean Institute summer camp programs, supervise groups of campers, and facilitate summer camp activities.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Facilitate games both indoors and outdoors.
• Help create a safe, productive, and enjoyable learning environment for all campers 
• Teach variety of educational camp activities.
• Assist with check-in and checkout.
• Supervise campers in group settings.
• Supervise children at lunch.
• Assist with daily set up and clean-up.
• Ensure all campers are following safety guidelines and rules. 
• Monitor children who may need additional attention (for example, children with special needs or who are homesick). 
• Monitor campers in an emergency when other staff are not present.
• Other duties as assigned

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Committed to excellence and furthering the educational and environmental mission of the organization.
• Must be at least 18 years of age.
• Enthusiasm for working with children ages 5-13.
• Experience in the camp setting preferred.
• Upon job offer, completion of drug test, California Department of Justice fingerprint check via Livescan and background check.
• Availability to work Monday-Friday, June 7 through August 13. No weekends.

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  While performing the duties of this job, the employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

TO APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org . Note any summer commitments where you will be unable to work in your cover letter.  

Retail & Ticketing Supervisor 

ABOUT THE OCEAN INSTITUTE 

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.   

GENERAL DESCRIPTION 

The Chambers Gallery Gift Shop Coordinator reports directly to the Chambers Gallery Manager. The position is responsible for ensuring a positive and welcoming experience for visitors and maintaining the status of the gift store in conjunction with the Gift Store Buyer & Manager. The ideal candidate will have excellent customer service skills and will be comfortable working with people of all ages and backgrounds. 

ESSENTIAL FUNCTIONS 

• Provide exemplary customer service to Ocean Institute visitors and callers 
• Develop and maintain knowledge of Point of Sale (“POS”) software  
• Develop and maintain knowledge of Ocean Institute ticketing platforms 

• Provide accurate information about the Institute, its offerings, exhibits and events, and the surrounding area 
• Promote Ocean Institute membership & events 
• Collect visitor data and feedback 
• Assist with store merchandise inventory receiving, tagging, and upkeep 
• Restock merchandise & staging of the sales floor 

• Communicate inventory needs to Gift Shop Buyer ahead of large events 
• Works with Gift Shop Buyer on merchandising and floor schematics for maximum volume impact and visual presentation 
• Maintain a clean and neat store appearance and assist with keeping Ocean Institute public spaces tidy 
• Open and close the store as scheduled 
• Pull & analyze monthly and annual sales reports  

• Coordinate cash supply and organize bank runs as needed 
• Other duties as assigned 

REQUIREMENTS/QUALIFICATIONS 

• Responsible and proficient cash handling skills 
• Exemplary customer service and communication skills 
• Ability to effectively operate in an environment that can be fast paced 
• High school or equivalent 
• Minimum 1 year of retail, customer service, and cash-handling experience preferred 

• Bilingual English/Spanish a plus 
• Willing to work weekends 

PHYSICAL & MENTAL REQUIREMENTS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law. 

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly. 

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests. 

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate. 

EQUAL OPPORTUNITY EMPLOYER 

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge. 

Maritime Program Manager

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

JOB SUMMARY

Under the direction of the Director of Education, the Maritime Program Manager supervises the operation, maintenance, and quality of Ocean Institute’s education programs. The Maritime Program Manager has a lead role in all aspects of the successful operation of programs including program coordination, daily logistics, staff supervision, customer service, program evaluation, and equipment maintenance.  In addition, the individual will participate in other Ocean Institute programs and events as needed.

Success in this role will largely be measured by leadership and expectations related to oversight of external communication with schools; including accuracy in detail, communication related to cancellations or changes, response rate (within 24 hours), moving schools to actions (booking a program).  Additionally, internal leadership related to staff retention, instructional accuracy (as demonstrated by education director and pre-post gains), and a positive staff culture.

The Maritime Program Manager is expected to provide clear and timely communication to the Director of Education on issues, concerns, data as requested, staff needs, etc. This is a leadership position that is expected to echo the culture and expectations of the senior leadership team.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manager duties:
  • Works with members of the team to ensure programs meet organizational standards of maritime education and excellence.
  • Communicates with staff, volunteers, and the public in a positive and appropriate manner.
  • Oversees program budgets (COPS).
  • Participates in the planning process of all-hands events (Jazz, Maritime Festival, Virtual College Fair, Girls in Ocean Science, Holiday Lights, etc.).
  • Coordinates professional development and growth opportunities for Maritime staff (Trainings, conferences, etc.).
  • Works with the Maritime Coordinator in Intern management.
  • Assist Maritime Coordinator in Volunteer Management.

• Supervises Maritime Program Implementation Coordinator.
• Oversees the Maritime Education team including hiring, timecards, exiting employees and ensuring staff engagement.
• Manages timekeeping in Maritime Department for accurate payroll processing (timecards).

• Assists Maritime Coordinator with staff trainings throughout the school year.
• Works closely with the Education Scheduling Coordinator to ensure accuracy in the Maritime Program Calendar.

• Leads the Maritime Education Experience
• Manages the Maritime Education visitor experience and oversees the quality of the Maritime programs.
• Ensures the safety and well-being of students, adult chaperones, teachers, and staff.
• Promotes Maritime Education programs and bring more visitors to Ocean Institute.
• Develops and revisits programing curriculum with Maritime Coordinator under the direction of the Director of Education.

• Communicates website updates to Maritime Coordinator.
• Assists Education Director in creating marketing material.
• Teaches or serves as a deckhand, or overnight admin as needed.

• Summer Camp
• Managing role in summer camp.
• Works with the education team to plan and develop summer camp programs
• Supervises summer camp sessions during June, July, and August
• Maritime Festival:
• Managing role in Maritime Festival.
• Examples, but not limited to: Visiting Tall Ships, City Permits, Spatial Planning, Outside education partners
• Upholds Ocean Institute and departmental policies and procedures.

• Meet deadlines set by Education Director.
• Delegate tasks and assign other team members to complete them.
• Other duties as assigned

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• 4-year degree in Education or Science and/or equivalent combination of education and experience preferred.
• 1-2 years’ experience working at a formal and/or informal educational facility
• Minimum 1 year experience in successfully managing a team. Can delegate and motivate employees to accomplish goals.
• Advanced computer skills. Highly competent in Microsoft Office and various databases.
• Able to manage and provide strong leadership to staff and volunteers.
• Must be articulate and have excellent writing skills
• Must possess a high sense of urgency, strong initiative, multitasking capability, customer centric attitude, and a high attention to detail.
• Excellent time management skills.
• Ability to work independently and in a team while maintaining a high standard of excellence in task completion.
• Current certification in First Aid and CPR required

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to wet conditions; indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Send resume and cover letter to rrussell@oceaninstitute.org

 Maritime Program Coordinator

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION

Under the direction of the Maritime Program Manager, the Maritime Coordinator: Program Implementation is responsible for ensuring the quality, consistency, and effectiveness of Maritime programs and instruction at the Ocean Institute. The coordinator is responsible for training, supervising, and evaluating instructional staff and ensuring that programs and activities run smoothly and on schedule.  To ensure program delivery in alignment with program goals, this position orchestrates peer evaluation and feedback throughout the year. This job also includes pre and post communication with teachers to ensure we are providing adequate customer service.

This leadership role ensures that Maritime programs at the Ocean Institute align with internal and external standards for educational quality and excellence. In addition, the coordinator will participate in other Ocean Institute programs and events as needed.

Success in this role will largely be measured by staff retention, instructional accuracy (as demonstrated by manager and pre-post gains), and a positive staff culture.

ESSENTIAL FUNCTIONS 

• Staff Management: 

• Supervise and support instructional staff.  
• Manages staff scheduling and ensures schedules are released on time. Work with Maritime Master Captain and School Programs Manager to co-manage staff and scheduling. 
• Create and manage staff assignments for school programs. (Assisting set-up, check-in, lunch, check-out, etc.) 
• Work alongside other education coordinators and managers to develop and implement a peer observation program for instructors. 

• Works with Master Captain and Manager to run instructional staff training for Maritime programs.  
• Works as a team member with other education staff to ensure the success of the programs and to create a positive work environment. 
• Communicates any relevant information about the program or job performance to staff positively and appropriately. 

• Program Implementation: 

• Uses pre-program data on program to ensure the learning experiences align. 

• Greets and checks-in schools upon arrival for school programs. If multiple programs, assign a lead instructor to assist. 
• Assists staff with set-up and clean-up of onsite programs, including assisting staff with lunch breaks.  
• Updates program curriculum and supplies used for programs. 
• Adapts programs for inclement weather, communicates any last-minute changes with teachers. 
• Manages school information, allergies, dietary restrictions, behavior issues, and updates instructional staff if necessary. 

• Runs pre-program meetings to inform staff the day of program needs and changes. 
• Teach programs on a fill in or substitute basis (Instructor, deckhand, overnight admin). 
• Works with the Booking Coordinator on special/custom Maritime programs. 
• Manages all food items for overnight programs (ex: ordering dinner, breakfast, drinks, snacks, etc.) 

• Leadership: 

• Works as a team member with other Ocean Institute departments. 
• Works with the education team to plan and develop summer camp programs. 
• Works with the education team to plan teaching techniques training.  
• Has a leadership role in summer camp sessions during June, July, and August.  
• Assist Master Captain with Intern Program.  

• Works closely with Captains to ensure program success. 
• Present and promote Ocean Institute programs at PTA meetings, schools, and other events, if requested. 

• Maintenance and Workshop Familiarization 

• Works with Master Captain to ensure upkeep of historic tall ship. Including and not limited to: 

• Working aloft using a fall arrest system 

• Working with solvents, paints, oils, and finishes 

• Special Events: Participates in the planning and implementation of special events (ex: Jazz, Maritime Festival, Virtual College Fair, GIOS, Holiday Events, etc). 
• Fulfills essential functions and responsibilities of an Ocean Institute Coordinator, interfacing with school groups, staff, and members of the public, ensuring program excellence. 
• Upholds Ocean Institute and departmental policies and procedures.  
• Other duties as assigned.  

REQUIREMENTS

• Must have four-year degree in history, education, or the equivalent.
• Must maintain certification First Aid and CPR.
• Must be adept with various computer programs including the Microsoft Office suite and online programs
• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute.
• Must have experience in informal or formal education.
• Must have the ability to communicate effectively and establish a good rapport with staff, as well as with visiting teachers, students, and chaperones.
• Must be self-motivated and able to work independently in an unsupervised environment.
• Previous management experience preferred.
• Must be able to fill in as any role in the maritime department, including as a deck hand on the Spirit of Dana Point
• Must exhibit a positive attitude, enthusiasm, and passion for work in Ocean Education!

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to wet conditions; salt water; rough, rocky, slippery terrain; indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Send resume and cover letter to rrussell@oceaninstitute.org.

Send resume and cover letter to rrussell@oceaninstitute.org

Science Instructor

Reports to:                   Science Manager /Coordinator

Status:                         Part-time, Non-exempt

ABOUT THE OCEAN INSTITUTE

The Ocean Institute has recently redefined its future through a newly developed strategic plan that includes the newly defined priorities of research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at the Ocean Institute offers a unique educational environment and ability to show your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean.   The Ocean Institute’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

GENERAL DESCRIPTION

Under the direction of Science Program Manager and Coordinator, the Science Instructor utilizes appropriate teaching skills and strategies to promote each student’s knowledge, awareness, and appreciation of science content.  Science Instructors teach students grades pre-school through college in our laboratory, on our research vessel, and in the Dana Point Marine Protected Area.

REQUIREMENTS

• Must be able to fulfill the Essential Functions of the Instructor position.
• Four-year degree in science or education.
• Demonstrated experience working with children and groups in an organized educational or recreational setting.
• Must be adept with various computer programs including the Microsoft Office suite and online programs
• Ability to work overnight programs and occasional weekends.
• Ability to work independently.
• Committed to excellence and furthering the educational and environmental mission of the organization.
• Maintains certifications in First Aid and CPR.
• Upon job offer, completes a fingerprint and background check.
• Upon hire, participates in United States Department of Transportation and Coast Guard required drug-testing program.

ESSENTIAL FUNCTIONS

• Demonstrates the ability to positively maintain a focused learning environment in a variety of situations and settings.
• Demonstrates knowledge and understanding of various scientific disciplines. Uses teaching techniques to dynamically present the facts and underlying principles of these disciplines to students of a wide range of ages and abilities. Use inquiry based learning and stay current on teaching techniques.
• Keeps up to date on current information in the fields of science and education.
• Attains and retains knowledge of Common Core and Next Generation Science Standards.
• Explains safety procedures to participants in educational activities and strictly enforces safety guidelines.
• Works with supervisors to resolve participant behavioral problems.
• Understands and maintains safety and conduct expectations outlined in the Ocean Institute Employee Handbook and other Ocean Institute documents.
• Assists in the maintenance of equipment and supplies.
• Assists the program manager/coordinator in the overall administration of the program.
• Assists the program manager/coordinator in implementing new curricula.
• Participates in Ocean Institute staff meetings, training and enhancement activities.
• Interacts professionally with colleagues and public.
• Works as part of a team with other Ocean Institute staff members and uses interpersonal communication techniques to ensure the success of the programs and positive work environment.
• Maintains a positive attitude in a vigorous working environment.
• Performs other duties as assigned.

EQUAL OPPORTUNITY EMPLOYER 

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

TO APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org

Maritime Instructor

Job Description

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

JOB SUMMARY

The Maritime Instructor teaches students and the public about maritime history utilizing Ocean Institute’s facilities including labs, docks, and ships. Maritime Instructors will engage students in our school experiences, summer camp programming, public programs, and private events. This position requires Instructors to be in character and role-play to engage the students and to dress in period-specific costumes to recreate the lives of those who worked aboard ships such as ours in the 1700’s and 1800’s. Ocean Institute’s ideal candidate possesses or is in pursuit of a degree in education, history, theater, related fields, and/or equivalent experience. Applicants must be willing to work overnight and day shifts. Most programs take place either dockside at Ocean Institute, or on our Historic Tall Ship, Spirit of Dana Point. Sailing experience is not necessary but is a plus!

ESSENTIAL DUTIES & RESPONSIBILITIES 

• This position requires educators to work as a team to provide an educational experience for students, public programs, and private programs.
• Uses teaching techniques to dynamically present the facts and underlying principles of California/ US cultural histories to students of a wide range of ages and abilities.
• Demonstrates the ability to utilize the program’s characters in role-play to engage the students while meeting the goals and objectives of the program as outlined staff training manual.
• Shows the ability to positively maintain a focused learning environment in various situations and settings.
• Dresses in period-specific costumes to recreate the lives of those who worked aboard ships such as ours in the 1700’s and 1800’s.
• Display and maintain knowledge of California and US history.
• Convey knowledge of and demonstrate safety procedures to participants in educational activities and effectively enforces safety guidelines.
• Works with supervisors to resolve participant behavioral problems.
• Understands and maintains safety and conduct expectations outlined in the Ocean Institute Employee Handbook and other Ocean Institute documents.
• Assists in the maintenance of equipment and supplies.
• Must be committed to excellence and furthering the educational and environmental mission of the Ocean Institute.

OTHER DUTIES required by this position may include: 

• Participates in Ocean Institute staff meetings, training and enhancement activities.
• Willingness to train and mentor new Maritime Instructors
• Interacts professionally with colleagues, other departments at the Ocean Institute, and the public.
• Strives to be a constant and continuous student and thrive when facing challenges and adversity.
• Works as part of a team with other Ocean Institute staff members and uses interpersonal communication techniques to ensure the success of the programs and positive work environment.
• Maintains a positive and professional attitude/ appearance in a vigorous working environment.
• Assists the Maritime Manager in developing/ implementing new curriculum.
• Performs other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Must possess or actively be in pursuit of a degree of higher education in history, theatre, education, or a related field.

• Equivalent experience and/or informal education will also be considered.

• Must maintain certifications in First Aid and CPR. Certification can be completed after hiring.

• Ability to work overnight programs and weekends.

• Demonstrated experience working with children in an organized educational or recreational setting.

• Must have demonstrated excellence in leadership in an educational setting.

• Familiarity with Microsoft Office suite and various internet programs.

• Must have the ability to communicate effectively and establish a good rapport with staff, as well as with visiting teachers, students, and chaperones.

• Must be self-motivated and able to work independently in an unsupervised environment.

• Must exhibit a positive attitude, enthusiasm, and passion for maritime history education!

• Sailing experience is not necessary but is a plus.

• Committed to excellence and furthering the educational mission of the organization.

• Upon job offer, completes a fingerprint and background check.

• Upon hire, participates in United States Department of Transportation and Coast Guard required drug-testing program

PHYSICAL & MENTAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The employee is exposed to wet conditions; heights, indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate to loud.

EQUAL OPPORTUNITY EMPLOYER

 Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

TO APPLY

Email your resume and cover letter to recruitment@oceaninstitute.org

Education Instructor

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

The Instructor teaches students and the public about marine science and maritime history utilizing the Ocean Institute facilities including labs, docks, and ships.  Instructors will engage students in our school experiences, summer camp programming, public programs and private events.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Demonstrates the ability to positively maintain a focused learning environment in a variety of situations and settings.
• Demonstrates knowledge of marine science and maritime history.
• Uses various techniques to dynamically teach students of a wide range of ages and abilities.
• Committed to excellence and furthering the educational mission of the organization.
• Explains safety procedures to participants in educational activities and strictly enforces safety guidelines.
• Works as part of a team with other Ocean Institute staff members and uses interpersonal communication techniques to ensure the success of the programs and positive work environment.
• Maintains a positive attitude in a vigorous working environment. Interacts professionally with colleagues at the Ocean Institute, and the public.
• Performs other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Four-year degree in education, environmental studies, social science, science, or outdoor recreation; equivalent relevant work experience may be acceptable.
• Ability to work overnight programs and weekends.
• Demonstrated experience working with children in an organized educational or recreational setting.
• Ability to work independently on tasks in cooperation with fellow team members.
• Committed to excellence and furthering the educational mission of the organization.
• Maintains certifications in First Aid and CPR (Ocean Institute will provide training)

COMPUTER & EQUIPMENT SKILLS

• Familiar with Microsoft Word, Excel, Outlook, Access, and PowerPoint, various databases, and internet programs.

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The noise level is usually moderate. This position requires working in a variety of physically demanding and potentially hazardous environments, both on land and at sea. Outdoor Education Instructors will hike several miles on moderately difficult wilderness trails in the Cleveland National Forest. This position requires the employee to work outdoors, exposed to all weather conditions, as well as dust, pollen, plant life, insects and wildlife.

Equipment Use:  Computer, copy machine, fax, scanner, keyboard, ten-key, postage meter, etc.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Apply:

Email your resume and cover letter to recruitment@oceaninstitute.org .

Chambers Gallery Sales Associate

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation and excellence.  Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean.  Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn”, allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment. 

GENERAL DESCRIPTION

The Chambers Gallery Sales Associate reports directly to the Chambers Gallery Manager. The position is responsible for ensuring a positive and welcoming experience for visitors.  The ideal candidate will have excellent customer service skills and will be comfortable working with people of all ages and backgrounds.

REQUIREMENTS/QUALIFICATIONS

• Responsible and proficient cash handling skills
• Exemplary customer service and communication skills
• Ability to effectively operate in an environment that can be fast paced
• High school or equivalent
• Minimum 1 year of retail, customer service, and cash-handling experience
• Bilingual English/Spanish a plus

ESSENTIAL FUNCTIONS

• Provide exemplary customer service to Ocean Institute visitors and callers
• Develop and maintain knowledge of Point of Sale (“POS”) software
• Provide accurate information about the Institute, its offerings, exhibits and events, and the surrounding area
• Promote Ocean Institute membership
• Collect visitor data and feedback
• Assist with store merchandise inventory
• Restock merchandise
• Maintain a clean and neat store appearance and assist with keeping Ocean Institute public spaces tidy
• Open and close the store as scheduled
• Assist with merchandise receiving
• Other duties as assigned

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Reasoning & Mental Abilities:  Uses critical thinking skills to interpret information furnished in written, verbal or schedule form.  Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data.  Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.  The employee is exposed to indoor/outdoor moderate conditions on a regular basis.  The noise level is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.

Apply: 

Email your resume and cover letter to recruitment@oceaninstitute.org.

FLOATING LAB SPECIALIST

Department: Science

Supervisory Role: No

Reports To: Master and Port Captain, and At Sea Programs Coordinator

FLSA Status: Non-Exempt

ABOUT THE OCEAN INSTITUTE

The Ocean Institute (OI) has redefined its future through a newly developed strategic plan and priorities that include research, education, conservation, and excellence. Located on the waterfront in Dana Point Harbor, the Ocean Institute is a federally recognized 501c3 nonprofit. Working at OI offers a unique educational environment and ability to demonstrate your appreciation for the ocean. Its enviable location creates the opportunity to build meaningful bonds within the community, as well as inspire and influence future stewards of the ocean. OI’s mission “Using the ocean as our classroom, we inspire children to learn,” allows anyone with a passion for the ocean to utilize their skills in a positive, productive environment.

JOB SUMMARY

The Floating Laboratory Specialist position serves the primary functions of:

· Assisting the Captain in operations and maintenance

· Assisting the At Sea Department administrators in maintaining program quality of existing and developing programs

· Implementation and instruction of curricula for all Floating Laboratory programs

· Assisting with the implementation and maintenance of research projects

Working hours performed at sea may be eligible towards mate and captain licensing requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES

Assisting the Captain:

· On-deck daily preparation and cleaning of vessel (including washing windows, scrubbing decks, cleaning heads, etc.)

· Perform engine room maintenance tasks.

· Perform regular Cal-OSHA safety checks (for example, deck grip, cable wear, gloves, footwear, lines on deck, trash, loose tools.)

· Load and offload of passengers, handle lines, set and retrieve anchors, assist with implementing emergency procedures.

· Oversee safe and efficient use of all equipment by staff and students.

· Present safety talk including SB 755 requirements and rules specific to the R/V Sea Explorer.

Assisting the At Sea Department administrators:

· Role model for dress and behavior before, during and after all programs.

· Greet students and teachers; effectively guide them into program (collecting and checking manifest, stowage of gear, etc.), proactively addressing each school’s needs, and providing consistent communication to participants on activities.

· Active participation in design, development and implementation of station equipment and curriculum, as needed and directed.

· Maintain all program equipment on a daily or as needed basis.

· Train instructional staff on program logistics and curriculum.

· Perform necessary first aid during program for injuries and seasickness.

· Oversee data collection during programs and maintain databases for all research cooperative projects with monitoring agencies and universities.

Instructional duties:

· Assume the position of role model in fulfilling “essential functions and responsibilities” of Ocean Institute’s instructor position; namely teaching, professionalism, communication, and positive culture.

· Fulfill requirements to participate in Random Drug Testing Program approved by the National Institute on Drug Abuse for the Ocean Institute. This includes passing a drug-screening test for employment in Floating Laboratory Programs.

· Demonstrate knowledge and understanding of marine biological and oceanographic principles for offshore ecosystems, including but not limited to, benthic ecology, plankton, and water profile dynamics.

· Demonstrate ability to dynamically present the information of marine biology and oceanography, while meeting the goals and objectives of Floating Laboratory Programs as outlined in the challenge sheets.

OTHER DUTIES required by this position may include

· Ability to work overnight programs and occasional weekends.

· Requires face-to-face discussions with individuals.

· Requires occasionally dealing with unpleasant, angry, or discourteous people.

· Requires making decisions that affect other people, the financial resources and the image of the Ocean Institute.

· Requires making decisions that impact the results of co-workers, clients or the company.

· Requires work with others on a group or team.

· Includes responsibility for work outcomes and results.

· Includes responsibility for the health and safety of others.

· Meets all applicable safety requirements for the position and work environment.

· Completes other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

· Must be at least 18 years of age.

· Four-year college degree (degree in science or science education preferred.)

· Demonstrated experience working with children and groups in an organized educational or recreational setting.

· Ability to work independently.

· Committed to excellence and furthering the educational and environmental mission of the organization.

· Maintains certifications in First Aid and CPR.

· Upon job offer, completes a fingerprint and background check.

· Upon hire, participates in United States Department of Transportation and Coast Guard required drug-testing program.

COMPUTER & EQUIPMENT SKILLS

· Must be adept with various computer programs including the Microsoft Office suite and online programs

PHYSICAL & MENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law.

Talking and hearing Clear speech and good hearing, both face to face and on the phone; hears well in noisy social environments.

Seeing Clear vision at 20 inches or less, with or without corrective lenses; vision sufficient to drive motor vehicles safely, with or without corrective lenses.

Reasoning & Mental Abilities: Uses critical thinking skills to interpret information furnished in written, verbal or schedule form. Makes sound decisions and sets goals based on available information and evaluates situations and requirements to plan and adjust work accordingly.

Projects accurate future occurrences based on current or historic data. Must be able to work independently and without direct supervision; able to make decisions about the severity of variable situations and evaluate the most appropriate response; able to make appropriate decisions related to customer requests.

Work Environment & Exposures: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The Company will provide reasonable accommodations to permit individuals with qualified disabilities to perform the essential functions of the position as may be required by law. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The employee is exposed to wet conditions (including cold saltwater); rocky and rough terrain; outdoor conditions, including pollen, plant life, insects, and wildlife; heights, fumes and airborne particles on a regular basis. The noise level is usually moderate.

Equipment Use: Hydraulic wenches, various pieces of scientific equipment (ROV, water testing equipment, underwater cameras, sidescan sonar, benthic grab, etc..), computers, sound system, line handling, etc.

EQUAL OPPORTUNITY EMPLOYER

Ocean Institute provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ocean Institute complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ocean Institute expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ocean Institute’s employees to perform their job duties may result in discipline up to and including discharge.